AI Back Office Automation
for Small Business.
Autonomous agents inside your Microsoft 365 tenant that triage email, run research, schedule meetings, and execute operations work 24/7.
Create your unfair advantage
The businesses winning tomorrow won't be the ones working harder—they'll be the ones working with AI.
Rivals responding in minutes
While your customer inquiries pile up, competitors are closing deals with instant, intelligent responses.
Competitors publishing constantly
They're pushing content, engaging audiences, and building brand presence while you're still drafting.
Others scaling without hiring
They're handling 10x the workload without 10x the headcount. You're buried in admin.
The gap between AI adopters and everyone else is widening every day.
Meet Your AI Chief of Staff
Your always-on executive partner that manages operations, coordinates AI specialists, and keeps you focused on strategy, not firefighting.
Manages projects autonomously
Assign goals and watch your AI Chief of Staff break them into projects, track progress, and drive completion.
Coordinates specialist agents
Orchestrates a team of AI specialists for research, email, and operations, each focused on their domain.
Keeps you informed, not overwhelmed
Daily briefings, milestone updates, and decision escalations delivered proactively to Microsoft Teams and email. Approve or deny requests with one click from any device. Configurable per approval type, so you control what reaches you and how.
Works 24/7 in your M365 tenant
While you sleep, your AI Chief of Staff is reviewing, planning, and preparing for tomorrow.
Adapts Its Approach to Every Interaction
A great executive assistant does not treat a quick question the same as a strategic planning session. Neither does your AI Chief of Staff. It automatically selects the right execution profile for the task at hand.
Daily Operations
Reviews all goals, plans projects, and coordinates agents across your entire organization.
50-100+ actions per sessionEmail Research
Deep research, knowledge retrieval, and synthesis for emails that need thoughtful, grounded responses.
Quality-optimizedQuick Chat
Instant responses to questions from Teams, Slack, or direct chat. Answers in seconds, not minutes.
Up to 60% fasterReactive Events
Handles approvals, reminders, and completed tasks with the right level of analysis and follow-through.
Context-awareResult: Up to 60% faster responses, 40-70% lower AI costs, and smarter context management across every interaction.
AI Chief of Staff
Strategic orchestrator
Email Agents
Communication & follow-ups
Research Agents
Analysis & insights
Operations Agents
Systems & data
A Dedicated AI Assistant for Every Employee
Your AI Chief of Staff runs the company. The Personal Assistant multiplies every person in it. Give each team member their own PA that handles email, tracks goals, conducts research, and manages projects on their behalf.
Admin Provisions
IT admins assign the PA User role, select a shared mailbox, configure which tools and LLM models are available, and set privacy and execution policies. Done in minutes with a guided setup wizard.
Employee Configures
Each employee completes a 6-step setup wizard to choose their PA's name, avatar, communication style, goals, tools, and schedule. The result is a personal AI assistant built exactly to their needs.
Handles email before you open your inbox
Your PA monitors incoming messages, drafts replies, categorizes priorities, and flags what truly needs your attention. Start each morning with a clear inbox instead of a wall of unread messages.
Works toward your goals on autopilot
Set goals like "Inbox Zero" or "Weekly Client Check-Ins" and the PA creates projects, decomposes them into tasks, tracks progress, and reports back with actionable summaries.
Personalized to each employee
Every PA gets a custom name, avatar, and communication style. Professional for execs, casual for creatives, concise for engineers. Natural-language instructions let employees shape exactly how their PA works.
Privacy-first with admin governance
A three-tier privacy model (Private, Metadata Only, Full Visibility) gives organizations control over oversight while respecting employee autonomy. Admins manage tools, models, and execution limits; employees personalize within approved boundaries.
Reach your PA anywhere
Chat with your Personal Assistant through the PA Hub dashboard, email, or Microsoft Teams. Whether you are at your desk or on the go, your PA is always just a message away.
Proactive, not just reactive
Your PA wakes up 1-4 times per day on a configurable schedule to review your inbox, check on goals, and work on tasks. It also responds instantly when new emails or chat messages arrive.
One Platform, Every Role
Each PA adapts to its employee's responsibilities, preferences, and schedule.
Sales Manager
Pipeline updates, client follow-ups, daily deal summaries
Engineer
Code review alerts, technical research, status drafts
HR Manager
Candidate tracking, hiring pipeline, onboarding follow-ups
Executive
Daily briefings, meeting prep, board communications
Project Manager
Milestone tracking, stakeholder updates, risk alerts
Researcher
Literature reviews, trend analysis, summary reports
Wakes up 1-4 times daily. Works within admin-defined boundaries. Reports back with progress summaries. Reaches employees via the PA Hub, email, or Teams.
Teach Your Agents Once.
They Use It Forever.
Agent Skills are reusable, composable units of expertise that any agent on your team can call on. Encode your playbooks once and every agent operates with the same standards.
Reusable across agents
Define a skill once and any agent can pick it up. No copy-paste prompts, no drift between agents.
Composable building blocks
Stack skills together to build sophisticated workflows. Each skill stays focused on one job, done well.
Customizable to your business
Author your own skills with your playbooks, your terminology, and your guardrails baked in.
Loaded on demand
Skills activate only when relevant, keeping context windows tight and agent reasoning fast.
Why this matters: Most agent platforms force you to rebuild prompts and tools per agent. Outermind agents share a skill library, so an upgrade to one skill upgrades every agent that uses it.
Memory That Compounds.
Agents That Get Sharper Every Day.
DreamState is Outermind's four-layer agent memory system. Six bespoke innovations let your agents accumulate context over time while staying tenant-isolated, fast, and accurate.
Four-phase Dream Cycle
Agents pre-compute summaries, consolidate patterns, and prune low-value memories overnight, so daytime context is sharp and fast.
Hierarchical cognitive state
Memory is layered with explicit uncertainty tracking, so agents know not just what they remember, but how confident to be about it.
Two-tier qualification gate
Two independent checks decide what is worth remembering, filtering noise before it pollutes the long-term store.
Execution profile context tiers
Different agent jobs get different memory budgets, balancing depth of recall against latency and token cost per task.
Integration-scoped passive learning
Patterns live in your tenant partition. One tenant cannot retrieve another tenant’s memories, enforced at the storage layer.
BYOS provider abstraction
Bring your own Cosmos account for memory storage. Your data, your encryption keys, your audit trail.
Audited against 2026 state-of-the-art research. Production-validated across active enterprise tenants with 100% adoption.
Ask Questions About Your AI Team's Activity
Activity Search lets you query your agent execution history using natural language. Find patterns, debug issues, and understand exactly what your AI agents have been doing.
Search Like You Talk
No complex query syntax. Just describe what you're looking for.
"What happened with Acme Corp last week?"
Find all interactions with a specific company
"Show me all escalations about billing"
Surface decisions that needed human input
"Which agents processed invoices yesterday?"
Track agent activity by topic and time
"Find errors related to email sending"
Debug issues across your AI team
AI-Generated Summaries
Every agent execution gets a natural language description of what happened, who was involved, and what actions were taken.
Entity Extraction
Automatically identifies companies, people, and topics from each execution for precise filtering.
Semantic Understanding
Search by meaning, not keywords. Ask questions like you would ask a colleague.
Agent Self-Reflection
Agents can search their own history to learn from past interactions and provide better context.
Automatic Activity Indexing
Every time an agent completes a task, Outermind automatically generates an AI summary, extracts key entities, and indexes everything for instant search. No manual logging required.
Email processed, task finished, or escalation created
Natural language description with entities and topics
Semantic search enabled for meaning-based queries
Find it with natural language in seconds
Search history retention scales with your plan
What You Get Back
Real outcomes that impact your bottom line.
Hours back every week
Stop drowning in email, admin, and follow-ups. Your AI team handles the grind so you can focus on what matters.
Lower costs than hiring
Get the output of a full team without the salary, benefits, or management overhead. Scale up or down instantly.
Revenue you're leaving on the table
Respond faster, follow up consistently, never miss an opportunity. Turn every lead into a conversation.
Enterprise-Grade Foundation.
SMB-Friendly Experience.
100% Microsoft Azure
Built on the same infrastructure trusted by Fortune 500 companies. Enterprise-grade from day one.
Privacy Compliant
GDPR, CCPA, and AU Privacy Act compliant. Your data stays in your chosen region.
Security-First Architecture
No legacy code, no tech debt. Security was architected in from the ground up, not bolted on.
Microsoft 365 Native
Built for the M365 ecosystem. Deep integration with Outlook, Teams, SharePoint, and OneDrive, not shallow connections.
Proactive Notifications
Multi-channel alerts via Email and Teams. One-click approve or deny from any device. Never miss a critical AI decision.
Built by a team with decades of enterprise software experience. No legacy baggage means we innovate faster.
Built for Healthcare, Legal,
and Accounting From Day One.
Regulated industries need more than a privacy policy. Outermind ships customer-controlled storage, customer-managed keys, complete audit logging, and data sovereignty in every supported region.
Bring Your Own Storage
Audit logs and agent data can land in your own Azure Blob and Table Storage. Your tenant, your encryption keys, your retention policy.
Unified Audit Log
Every agent action, tool call, and decision is captured in a single audit stream with field-level redaction support.
Bring Your Own Keys
Customer-managed encryption keys for sensitive data. Rotate, revoke, and prove control to auditors without leaving Azure.
4-region data sovereignty
Pick where your data lives. Outermind runs production stacks in the United States, United Kingdom, European Union, and Australia.
See how data residency works in each region:
Pause without losing your work.
Cancel anytime and keep your tenant intact. When you are ready to come back, sign in and reactivate through Stripe Checkout in under a minute. Your agents, skills, memory, and audit history are exactly where you left them, no support ticket required.
Data preserved
Agent configs, skills, DreamState memory, and audit logs stay attached to your tenant while dormant.
Stripe-billed
Reactivation runs through Stripe Checkout. Pick a plan, pay, and the platform unlocks automatically.
No sales call
No support ticket, no onboarding rerun. Sign in, click reactivate, and your team is back online.
Up and Running in Minutes
No complex setup. No IT project. Just connect and go.
Connect
Link your Microsoft 365 tenant with secure OAuth. No passwords stored, no agents installed.
Configure
Set up your AI Chief of Staff with your goals and preferences. Connect Microsoft Teams for instant approvals and real-time collaboration.
Grow
Watch your unfair advantage compound as your AI team learns and improves every day.
Ready to Create Your Unfair Advantage?
Join the businesses that are working smarter, not harder. Start your free trial today—no credit card required.
Connect your Microsoft 365 in minutes. Cancel anytime.