For Business Owners
Stop Doing, Start Delegating
You didn't start your business to spend 3 hours a day on email. Deploy AI agents to handle the back office while you focus on growth.
Email Triage & Response
Wake up to 90% complete email drafts. The Mailbox Assistant handles routine inquiries while you focus on high-value conversations.
Instant Document Search
Ask questions in plain English and get answers from your entire document library. Grounded Knowledge Indexes understand meaning, not just keywords.
Approval Workflows
AI escalates discount requests, policy exceptions, and critical decisions to you via email. Approve or deny with one click—no portal needed.
Meeting Preparation
Before every meeting, get a briefing with relevant context pulled from email threads, CRM notes, and past documents.
CRM Updates
After client calls, just tell the agent what happened. It updates your CRM, logs notes, and sets follow-up reminders.
Financial Intelligence
Query QuickBooks Online for real-time insights. Check vendor balances, review payment histories, and track outstanding invoices through natural conversation.
Long-Running Projects
Delegate entire initiatives—GTM campaigns, change rollouts, hiring drives. The agent plans milestones, schedules check-ins, and keeps everyone on track.
Chief AI Operating Officer
Assign corporate goals and let your AI executive create projects, coordinate teams, and report daily progress. Strategic delegation at the highest level.
Industry-Specific Solutions
Outermind adapts to your industry's unique workflows and terminology.
Professional Services
Law firms and accounting practices
- ✓Draft client responses citing relevant case files and documents
- ✓Search engagement letters and contracts for specific clauses
- ✓Prepare meeting briefs with full client history from CRM
- ✓Automate conflict checks across all firm communications
Real Estate
Brokers and property managers
- ✓Respond to property inquiries with listing details from MLS
- ✓Schedule showings by checking agent calendars automatically
- ✓Generate comparable market analyses from stored data
- ✓Follow up with leads using CRM data and email history
Healthcare Administration
Medical offices and clinics
- ✓Route patient inquiries to appropriate departments
- ✓Draft responses to insurance and billing questions
- ✓Search patient portals and documentation (HIPAA-compliant)
- ✓Prepare referral packets with relevant medical summaries
Financial Services
Advisors and wealth managers
- ✓Prepare client meeting briefs with portfolio summaries
- ✓Draft responses to account inquiries with compliant language
- ✓Search past recommendations and market analyses
- ✓Generate quarterly review documents from CRM data
Small Business Finance
Business owners and operations managers
- ✓Query QuickBooks for outstanding AR/AP balances in real-time
- ✓Analyze vendor spending patterns and payment histories
- ✓Track bills due and prioritize payments by deadline
- ✓Get instant answers to financial questions without reports
Built-In Intelligence
Beyond basic automation, Outermind includes powerful capabilities that make your AI agents smarter over time.
Grounded Knowledge
Search your entire document library with AI that understands meaning, not just keywords. Every answer cites its sources.
No hallucinationsPlatform Intelligence
Every agent automatically knows the Outermind platform. They explain features, guide users, and provide accurate capability answers.
Self-aware AIHuman Oversight
AI escalates critical decisions to you via email. One-click approve or deny from anywhere—your phone, tablet, or desktop.
You stay in controlIntelligent Memory
Agents remember your contacts, preferences, and ongoing projects. Plus, global policies ensure consistent behavior across your organization.
Personalized AISmart Artifacts
AI never does the same work twice. Reports and analyses are cached and reused, reducing costs and speeding up responses.
Cost savingsGet Started in 10 Minutes
Connect Microsoft 365
One-click OAuth. No IT department needed.
Choose Your Agents
Start with Mailbox Assistant. Add more as you grow.
Work Smarter
Agents work in the background while you focus on what matters.
"I used to spend the first 2 hours of every day just catching up on email. Now I wake up to drafted responses and spend that time closing deals."
— Future Customer, Hopefully You